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Job #: THA95 – Executive/Personal Assistant

Atlanta, GA

Our client has an immediate need for a top-notch Executive/Personal Assistant who will offer support to a high-profile entrepreneur of a well-known Atlanta-based company. In this role, you will be responsible for helping manage all aspects of the Principal’s life including business initiatives, media/PR appearances, personal goals, family time, and philanthropic endeavors. The ideal candidate will have experience working as an Executive or Personal Assistant for other high-profile entrepreneurs or celebrities. You must enjoy working with a creative-minded entrepreneur in a fast-paced environment. The Principal values professionalism, discretion, a positive mindset, and a sense of humor. This is a 5 days per week position with some flexibility required.

Responsibilities:

Organization
• Collaborate with the principal to create a clear list of priorities across her ecosystem
• Create online system for tracking tasks, deadlines, decisions, and requests that allows visibility to real-time status updates
• Manage time-sensitive matters to avoid unnecessary crisis situations
• Proactively look for ways to help the principal accomplish her priorities and deadlines
• Oversee historical data archives for emails, photos and other documents
• Anticipate principals’ needs by running errands and ordering items on her behalf
• Identify areas that are inefficient and bring solutions to improve the process

Email & Calendar Management
• Strategically manage the calendar to align with priorities while giving time for creative thinking space and family
• Create a system for prioritizing and reviewing meeting requests and correspondence
• Responsible for managing emails, preparing responses, and prioritizing items that are time sensitive
• Act as a gatekeeper to ensure that all incoming requests are filtered appropriately
• Coordinate business meetings, events and dinners
• Oversee personal stylist and coordinate hair/make-up appointments
• Coordination with family and kid’s activity calendars

Communication
• Act as a liaison and build strategic relationships with internal and external networks
• Partner with business leaders and the family office to ensure that all parties are aligned with priorities and deadlines
• Collaborate with the internal PR team to coordinate media appearances, press releases, social media posts, and speaking engagements
• Manage all business and personal gifts, thank you notes, and holiday cards
• Coordinate budget needs with the family office

Travel
• Serve as a travel concierge for all business, media, and personal/family travel
• Prepare complex travel itineraries including private jet scheduling, hotel accommodations, international travel requirements, dining/private chef, activities, meetings, etc.
• Travel as needed for various business and media events
• Maintain preference list and ensure travel is booked accordingly

Requirements and Preferred Qualifications
• Bachelor’s degree
• 10+ Years of experience as an executive or personal assistant
• Prior experience with a high-profile entrepreneur or celebrity is preferred
• Glass-half full attitude, 24/7 mentality, and a sense of humor is a must!
• Finds joy in accomplishing tasks and seeing things through to the finish
• Creates order in chaotic situations
• Ability to read the room and get the best out of people
• Brings solutions to the table (not problems!)
• Ability to collaborate and communicate with all types of personalities
• Self-directed, motivated, and energetic individual
• Flexible and adaptable to changing priorities
• Must have a track record of professionalism, discretion, and confidentiality
• Ability to travel up to 25%

Compensation: Excellent Compensation Package

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